Are you still thinking in Distribution lists?

Working with a lot of customers, allows me to see a lot of different things and how comapnies work. I still see some confusion about O365 groups and the traditional distribution lists in Exchange. So sometimes I prefer to organize a meeting to explain some of the features that each of the solutions has, and then set a plan focused on the way of working of the company. So here it is the main point about O365 Groups and DL.

Office 365 Groups vs distribution lists

Distribution list Office 365 Group
Functionalities Enables users to send emails to all members of a group. In addition to the distribution list’s feature, integrates with SharePoint, Yammer, Team, Planner, OneNote, and PowerBI.
PowerShell management Yes, sample cmdlet: Set-DistributionGroup. Yes, sample cmdlet: Set-UnifiedGroup.
EAC management Yes. Yes.
Can send emails to all members of a list Yes, both for internal and external senders. Yes, both for internal and external senders.
Shared inbox No, emails are only distributed to members. Yes.
Defining access type Not available. The option is available.
Document library Not available. Set up automatically in SharePoint.
Shared calendar Not available. Set up automatically.
Required license Any AAD subscription (including free.) Free AAD subscription is enough for most Office 365 Groups’ features. For a full list of available features visit this article.
Restore a deleted group Not available. Office 365 group can be restored for up to 30 days after deletion.
Dynamic membership Possible with Dynamic Distribution Groups. Requires Azure AD premium subscription.
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SharePoint Email Notification to Active Directory Users without Exchange License

I’m currently involved in a project where is it requiered to team up with other companies and provide their employees access to my client SharePoint sites but nothing else. Why? because the business core is very restrictive and is not allowed to share documents or sites with external users and being internal users is more feasible to control which actions they can do.

The main point here is to create Active Directory account synchronized with O365, but thise users have not licenses associated to them, so is it possible to be add to SharePoint using their Active Directory account, but not to access to other resources

As you can imagine, the main requirement is to not assign extra licenses to this users to receive emails, so we have to spin the wheel. So the main point here, is when we create the user in OnPrem, is it necessary to include the work email address.

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Once this user has been synchronized in O365, we can check the SharePoint Online user profiles parameters, so we are able to see if this user has been synched correctly or not.

So we go to sharepoint admin center > user profiles > people > manage user profiles> input the user name which you want to change in the find profiles dialog box and click find.

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Once we have checked that the information shown in the profile is the correct one, we can go on and test if its possible to send notifications to this external user using the mail previously configured.

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That’s all, at first moment I thought that it would be more complicated to receive notifications without and Exchange Online license, but the only thing to take into account in this equation is to inform the user email address OnPrem or change the info of the user in the User Profile of SPO.

Cheers!

Microsoft Releases Office 2019 in Preview for Commercial Customers

If you’re interested in deploying Office 2019 in your company, this is your lucky day. Microsoft is making available Office 2019 for on-premises customers.

Predictably this is the last version of Office for on-premises users, so it is expected that the new versions to come, will be based on O365 services. Office 2019 will only run on supported versions of Windows 10 (Semi-annual Channel), Windows 10 LTSC 2018, and the next LTSC version of Server. If you are running an older version of Windows or Server, you will not be able to install this version of Office.

If you want to try this beta version, you have to visit the following link and follow the steps mentioned there.

 

In case you want more info, you have it here

Microsoft is increasing the SPO storage allocation!

Yes you’re reading well, recently, Microsoft has announced an increase of Storage Allocation and we will have an 20x increase in the SharePoint Online per user license storage allocation. This means that we’ll obtain 10GB for each licensed user instead of the initial 500 MB.

I think that this is a great new, because you have to be aware that all the O365 services like Teams or O365 Groups, consume space from the SPO storage.

The roll out will start in July and is pretended to be finished in August, so stay vigilant!

You have more information in the following link

Error connecting to SharePoint Online with PowerShell

While I was doing some PowerShell scripting for a client, I received a weird error in SharePoint Online, the console it was throwing errors like “Unauthorized” and “…the web site does not support SharePoint Online credentials” even though my username and password is fine.

I tried with Connect-PnPOnline and other legacy commands, with the same bad result, but what is happenning backwards?

SharePoint Online has a setting named “LegacyAuthProtocolsEnabled” with the purpose “Prevents Office clients using non-modern authentication protocols from accessing SharePoint Online resources .”.

By default this is allowed in all tenants. But as an administrator it is possible to tighten up the security and disallow us to login with these non-modern approaches.

More details can be found here: https://technet.microsoft.com/en-in/library/fp161390.aspx

Solution

1. Start using modern authentication (recommended)

Check if your application support the use of modern authentication through either WebLogin or using application credentials (ClientId/ClientSecret) authentication. This is advice to be the recommended and a more secure approach.

2. Re-enable support for legacy apps

connect-sposervice “https://tenant-admin.sharepoint.com”
set-spotenant -legacyauthprotocolsenabled $True

Updating SharePoint Online tenant settings does not take immediate effect. So is it possible that you will need to wait a while, exact how long can be from from minutes to 24 hours with the different settings.

Till next time!

 

Announcing the new Microsoft Teams & Skype for Business Admin Center

Microsoft is launching the new admin Center for Teams and Skype, and I think is the new great step to unify this to maravellous tools. In this post, you will find a link to the original post, so, let’s do it!

Since its launch in March 2017, Microsoft Teams has evolved to become the ultimate hub for teamwork and has grown significantly in capabilities.  Teams delivers chat-based collaboration, meetings, calling, and enterprise voice features as we’re bringing all the Skype for Business Online capabilities…

Source: Announcing the new Microsoft Teams & Skype for Business Admin Center