Planner, Project, task list… which tool should I use?

Most of my customers are confused with the introduction of Planner in Office 365 and its use to track activities or projects inside the company.

The main idea of this post is to resume which option is best to tackle activities in projects and tasks. So, what we have? What we should choose in each case?

  • Microsoft Project: it is used in Project management, a tool that allows to have in one site all the projects, and at the same time have a lot of tools to integrate the projects and manage them. The main drawback that it very hard to implement inside a company.
  • Microsoft Planner: it is used to manage little projects or to manage activities in workgroups. The great advantage of this tool is that requires a low effort to implement it.
  • SharePoint Task list: it’s a kind a task management, in this case allows to manage task individually.

So now, we’re going to take a deeper look to these options:

Product Advantages Drawbacks
Microsoft Project Detail of resources, calendars and assignations

Management of hours

Gantt diagram

Report diagram

Possibility to integrate with PowerBI

Integrate with SharePoint

Risk Management

Knowledge of management

High license cost

It is necessary to associate a mail to the sites

 

Microsoft Planner Very easy for the user

Centralize projects in one site

Graphics to report activities and state of the projects

Mailbox for each project

It is included in Office 365 license

Only is it possible to relate tasks by 3rd party solutions

Gantt diagram with 3rd party solutions

SharePoint Task List Possibility to create and assign task to users

Possibility to relate tasks

Send mails when activities are completed or assigned

See how tasks are delayed or personalized views by user

It is possible to synchronize it with Project

It is necessary to create a list for each Project

Does not exist a site where is it possible to see all the tasks lists

No possibility to see a graphic

That’s all, till next time!

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s