Most of my customers are confused with the introduction of Planner in Office 365 and its use to track activities or projects inside the company.
The main idea of this post is to resume which option is best to tackle activities in projects and tasks. So, what we have? What we should choose in each case?
- Microsoft Project: it is used in Project management, a tool that allows to have in one site all the projects, and at the same time have a lot of tools to integrate the projects and manage them. The main drawback that it very hard to implement inside a company.
- Microsoft Planner: it is used to manage little projects or to manage activities in workgroups. The great advantage of this tool is that requires a low effort to implement it.
- SharePoint Task list: it’s a kind a task management, in this case allows to manage task individually.
So now, we’re going to take a deeper look to these options:
| Product | Advantages | Drawbacks |
| Microsoft Project | Detail of resources, calendars and assignations
Management of hours Gantt diagram Report diagram Possibility to integrate with PowerBI Integrate with SharePoint Risk Management |
Knowledge of management
High license cost It is necessary to associate a mail to the sites
|
| Microsoft Planner | Very easy for the user
Centralize projects in one site Graphics to report activities and state of the projects Mailbox for each project It is included in Office 365 license |
Only is it possible to relate tasks by 3rd party solutions
Gantt diagram with 3rd party solutions |
| SharePoint Task List | Possibility to create and assign task to users
Possibility to relate tasks Send mails when activities are completed or assigned See how tasks are delayed or personalized views by user It is possible to synchronize it with Project |
It is necessary to create a list for each Project
Does not exist a site where is it possible to see all the tasks lists No possibility to see a graphic |
That’s all, till next time!
Albandrod's Memory 